2002 MEETING MINUTES

The meeting opened at 11:30AM

Michael Lannan (Chair), Martha O'Brien (Vice-Chair) and Mike McGinley (Secretary) were all present at the meeting.

A sign-in sheet was passed around the room. An attendance list is included with these minutes.

    1.  A&WMA and the Conference

A&WMA Representatives visited each of the committees. Stan Hayes (ENVIRON, Corp.) introduced himself as the A&WMA Environmental Effects division chair.

• AWMA is seeking ways of getting more students and young professionals involved in the association. They request that all AWMA members promote the association and get younger professionals involved.
  
• The 2003 A&WMA Annual Meeting will be in San Diego, CA. 2004 will be in Indianapolis, IN. 2005 will be in Minneapolis, MN.
  
• The 2003 program will be managed with the same internet application system as this year’s conference. AWMA admits there were major problems with the web based system. Bugs in the program led to poor communication between AWMA and session chairs, authors, and paper reviewers. A 2-yr contract with the application development company forces AWMA to keep the system next year. They will be taking special steps to prevent the communication problems next year. If anyone knows of good systems used by other associations, they should contact Amy Klaus at AWMA Headquarters with recommendations.

• ~500 papers were submitted this year. This is ~200 less than last year.

• For 2003, AWMA has developed checklists for session chairs and committee chairs to monitor the progress of papers submitted for the conference. These checklists are being held by EE-6 Secretary, Mike McGinley, and will be provided electronically by AWMA.

2. 2001 (Orlando) Meeting Minutes

The minutes from the 2001 Orlando Annual Conference were reviewed. No additions, deletions, or errors were noted.

3. Session Proposals

The 2002 Baltimore odor session was well attended with 30-35 attendees for the papers. This year’s odor session was titled: "Odor Analysis and Regulation."

Two odor sessions have been proposed for next year:

1. The first session is titled: "Odor Control Technologies: From Biological to Physical/Chemical."  Michael Lannan of CDM and Dick Pope of Malcolm Pirnie are the co-chairs for this session.
   
2. A Panel Session was proposed titled: "Odor Emission Assessment Techniques: Sampling, Measurement, and Modeling." The proposed session chairs are Mike McGinley of St. Croix Sensory and Anna Bokowa of Canadian ORTECH Environmental.
   
   This session will be a "workshop" to provide information about odor sampling, measurement, and modeling.  The session chairs will be recruiting speakers to discuss different aspects of these three areas.  They will also recruit assistance and information from exhibitors planning to display at the conference.  This will help create a link between the session and the exhibit floor.
   
   If you are interested in speaking at this session or are willing to provide information for presentation at this session, please contact Mike McGinley at mike@fivesenses.com or Anna Bokowa at abokowa@ortech.ca .

4. Report on the WEF Odor and Air Toxics Specialty Conference

WEF held an odors specialty conference this past 28 April - 1 May 2002 in Albuquerque, New Mexico.  Over 335 people attended the conference where 66 presentations were made on different odor realted topics.

A&WMA provided promotional assistance for this conference and was technically a "sponsor", however, A&WMA’s involvement did not include any revenue sharing.

A&WMA Odor Specialty Conference in 2004!!

The next WEF Odor Specialty Conference will be held in April/May of 2004.  No location is set, however, a location in the Northwest U.S. is planned (e.g. Seattle).  This conference will be officially a joint conference held by WEF and AWMA (led by WEF).  Dick Pope (EE-6 member) is the program chair of the conference and Michael Lannan (Chair of EE-6) will act as a Technical Liaison between AWMA and WEF.  They will be looking for assistance from EE-6 to help put together a program track that will include odor issues from various industries and on odor topics not often covered in-depth at past WEF conferences.  Please contact Mike Lannan at lannanmt@cdm.com if you have any suggested topics or paper ideas.

5. Other Odor Conferences

The 2nd IWA International Conference on Odour & VOC's (Measurement, Regulation, and Control Techniques)  will be held in Singapore on 14-17 September 2003.  The International Water Association is the main conference sponsor.  AWMA is listed as a co-sponsor for this conference.  More information can be found at www.iese.ntu.edu.sg .

The American Society of Agricultural Engineers (ASAE) is holding a three-topic specialty conference 11-14 October 2003 in Durham, North Carolina.  All three topics are related to animal feeding operations.  The segment of interest to this committee is the Third International Conference on Air Pollution from Agricultural Operations.  More information can be found at www.asae.org .

6. Committee Mission Statement and Name Change Review

AWMA asked that our committee review our current name (EE-6 "Odors").   There are concerns in AWMA that our  name may conflict with the AE-2 committee: "Control of Solvents, Odors, and Gases."  Our committee discussed this issue and decided that our committee name is general and fits well with our topic area.  The members in attendance felt that creating a more complex name could become confusing or lock us into specific subject areas.  Michael Lannan (Chair) will contact AWMA and the AE-2 committee regarding our decision.  He will request that AE-2 consider removing "odors" from their committee title in order to limit some crossover.  He will also suggest to AE-2 that we work closer together at developing joint sessions for future conferences and that the committee meetings are held at different times.

AWMA also asked that all committee review their mission statements.  The members in attendance reviewed the  mission statement and feel that it still fits what we do as a committee.  Michael Lannan will inform AWMA of our  decision.  The mission statement is available for review on our committee home page ( www.fivesenses.com/ee6).  If you have any concerns about this mission statement or have suggestions for any changes, please contact Mike Lannan at lannanmt@cdm.com.

7. WEF MOP Review

The WEF Manual of Practic (MOP): "Control of Odors & Emissions from WWTP's" was available for review.  The authors have completed a first draft and these drafts have been through one round of peer review.  The deadline for reviews is now past and  the document is moving forwards towards publication which is scheduled for June 2003.

8. Update on Guidance Document

Martha O’Brien stated that the EE-6 Odor Sampling & Measurement Guideline Document should be voted on this year. Any further comments should be submitted to Martha as soon as possible!  This document is available for download on the EE-6 web site under "Current Activities."

9. ASTM E-679-91 Review

The ASTM Olfactometry standard document E679-91, Determination of Odor and Taste Thresholds by a  Forced-Choice Ascending Concentration Series Method of Limits, is up for it's required five year review and reapproval.  The ASTM E18, Sensory, Committee has started reviewing this document as well as the new European odor testing standard (prEN13725) and a new ISO Forced-Choice Threshold Testing Standard.  The ASTM committee expects to reapprove the E679 document in it's existing format.   However, at the ASTM meetings in Montreal in October, the E18 committee will discuss the possibility of creating a new, more detailed odor threshold testing standard.   For more information about this topic, or if you are interested in submitting comments to the ASTM E18 committee, please contact Mike McGinley (EE-6 and ASTM E18 member) at mike@fivesenses.com or contact ASTM directly through the E18 committee ASTM liaison, Joe Hugo at jhugo@astm.org.

10.   EE-6 Committee Membership

AWMA has asked that committees update their membership lists.  AWMA requires that a member of a committee must be an AWMA member and must attend a committee meeting at least once every three years. 

Melba Hensel did an excellent job of reviewing the entire EE-6 membership list and cross-referenced it with the AWMA membership listing in order to determine who was still a member of AWMA and to confirm their contact information with our database.  She passed on this information to Mike McGinley (EE-6 Secretary).

Mike has updated any discrepancies in contact information.  He has also started to make contact with those people on the EE-6 membership list that are not in the AWMA directory as an association member.

At this conference, the members in  attendance voted to remove names from the membership list that meet the following two criteria (both criteria must be met): 

a.  no contact information is available &
b. they have not attended a meeting in at least 3 years

Mike will continue to review the membership list and make updates where appropriate.   He will also look at how to split the list in to "Active Members" (have attended a committee meeting in past three years) and an "Inactive Members" list (have not attended a committee meeting in three years or are not an AWMA association member but they have expressed an interested in continuing contact with the committee).

The meeting adjourned at 1:30 PM.

Respectfully Submitted,

Michael McGinley

2002
EE-6 Odor Committee
Meeting Attendee List
Baltimore, MD

RETURN TO
MEETING MINUTES ARCHIVE

St. Croix Sensory, Inc.

This web site is sponsored and supported by St. Croix Sensory, Inc.
Please contact the webmaster with any comments about this site.

This site was last updated:  07/11/02