1. Purpose:

This charter delineates the objectives, responsibilities and operation of the Air & Waste Management Association’s (A&WMA’s) Odor Committee (EE-6).

2. Objectives: 

The objectives of EE-6 Committee are:

2.1 To promote the use of scientifically correct methodologies for environmental odor measurement data reduction, control and regulation within A&WMA and the technical community.

2.2 To make available, within A&WMA, to the technical community, to regulatory agencies and to legislative committees a ready source of information and expertise in air and waste management as these pertain to the measurement of environmental odors their control and regulation.

2.3 To encourage the practice of state-of-the-art environmental odor measurement techniques.

3. Scope:

The responsibilities of the EE-6 Committee include the formulation of recommendations and updating of A&WMA membership on Odor Measurement Techniques. Consideration will be particularly directed at measurement techniques. In addition, the subjects of the chemistry, physics, toxicity and regulation of environmental odors will also be considered.

4. Organization and Procedures:

4.1 Membership

4.1.1 Any member of A&WMA can be a member of any committee.

4.1.2 Members will be chosen because of their background and interest in air and waste management, and will represent a cross section of industries, universities and government agencies, both civil and military.

4.1.3 It is mandatory that committee members be members of the International A&WMA.

4.1.4 Term of Membership

4.1.4.1 Committee members resigning should do so in writing by submitting a letter of resignation to the chair.

4.1.4.2 Membership may be withdrawn for lack of participation in committee business by a 3/4 vote of attending committee members at the annual committee meeting (Section 4.6.1)

4.1.5 If a member (or the member’s authorized representative) fails to attend three consecutive annual committee meetings, the member is to be contacted as the his/her intentions so that the committee may review his/her continued membership.

4.1.6 A member may designate a voting representative to substitute and represent him/her at the annual meeting.

4.2 Officers’ Duties

This committee has three officers: Chair, Vice Chair, and Secretary.

4.2.1 Chair

It is the duty of the committee chair to direct the activities of the committee. Specifically, the chair is to:

4.2.1.1 Prepare an agenda, arrange time, place and facilities, and chair the committee meetings.

4.2.1.2 Appoint subcommittee chairs and monitor subcommittee activities

4.2.1.3 Supervise and report voting on all committee action.

4.2.1.4 Review the membership annually to maintain an active, well-balanced committee, and to recommend withdrawing individual membership as warranted.

4.2.1.5 Recommend revisions of committee rules as needed.

4.2.1.6 Provide a written report to the [appropriate A&WMA Technical Council Division Chair] and the A&WMA staff liaison to the Technical Council (staff liaison) by April 1 of each year [A&WMA Policy & Precedents Manual, Section 3.4.9].

4.2.1.7 Provide any changes to the April 1 report to the [appropriate A&WMA Technical Council Division Chair] and the A&WMA Technical Council staff liaison not later that July 30 of each year.

4.2.1.8 Define problem areas where policy guidelines are required.

4.2.2 Vice Chair

It is the duty of the vice chair to assist the committee chair in his/her duties. Specifically, the vice chair is to:

4.2.2.1 Preside at committee meetings when the chair is absent.

4.2.2.2 Assist the chair in the preparation of agendas.

4.2.2.3 Provide additional assistance to the chair as required.

4.2.3 Secretary

It is the duty of the secretary to maintain records of all committee activities and to act for the committee chair in the event of the absence of both the chair and vice chair. Specifically, the secretary is to:

4.2.3.1 Prepare minutes of each committee meeting and forward copies to the chair, vice chair, division chair, and staff liaison. The staff liaison will arrange to have the minutes mailed to the committee membership upon request.

4.2.3.2 Send meeting notices and agenda to the division chair and staff liaison. The staff liaison will arrange to have the minutes mailed to the committee membership upon request.

4.2.3.3 Maintain a file of all committee correspondence, reports and records.

4.2.3.4 Assist the committee chair in the conduct of business as requested.

4.3 Election of Officers

4.3.1 The chair, vice chair and secretary are elected for three year terms.

4.3.2 One person may be elected to serve as vice chair/secretary.

4.4 Subcommittees

4.4.1 Subcommittees may be established and abolished at the direction of the chair.

4.5 Charter Revisions

4.5.1 Charter revisions will be made by a 2/3 vote of committee members attending the annual meeting.

4.5.2 A minimum of one month’s notice to all committee members of any pending charter revisions is required in order to act on a charter revision at the annual meeting.

4.5.3 A copy of the revised charter will be sent to the staff liaison as soon as possible after the revision has been enacted, but not later than July 30 of the year enacted.

4.6 Committee Meetings

4.6.1 This committee will hold its annual committee meeting during the A&WMA annual meeting each year.

4.6.2 Other committee meetings may be called at the discretion of the committee chair.

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